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The extracurricular activities have their own website : http://www.activitesperiscolaires.lu/

CALL FOR EXPRESSION OF INTEREST BY MONITORS FOR THE 2012-2013 SCHOOL YEAR : Extracurricular activities recruitment 2012-2013.pdf

Following the Board of Governors ruling that school administrations could no longer be responsible for organising extracurricular activities, and in line with audit recommendations to reduce and render more transparent extra budgetary accounts of the European Schools, the 2009 Extraordinary General Assembly decided that the APEEE should take over full responsibility for the extracurricular activities programme with effect from September 2009, following signature of a memorandum of understanding with the Luxembourg school Directors regarding their practical organization. In July 2011 further clarifications were obtained.

Consequently, the schools now only organise the following events for children: Model European Council/Parliament;  EuroSport;  European Schools Science Symposium;  Work experience project;  Stock Exchange competition;  Peer Mediation;  Chorale Robert Schumann (Lux.1);  New Basement Jazz Orchestra;  Orchestra of the Year 1-3 secondary school (Lux.2);  Primary school choir (Lux.2);  Battle of the bands;  Primary school sports day;  Printemps des poètes;  Residential school trips (primary cycle);  Residential school trips (secondary cycle);  Class outings.

The full list of activities organised by the APEEE is updated at the end of each school year and offered for inscription in September. Detailed information is available in the special edition of Ad Parentes magazine which deals with extracurricular activities (eg. September 2010 for the 2010-11 school year or June 2011 for the 2011-12 exercise), and on the APEEE web site http://activitesperiscolaires.lu which is reserved exclusively for these activities.

The table below presents summary statistics about the content of the list. Each course within each category can feature several times in the total number of activities (eg. when offered to different age groups or levels of experience, or on different days of the week or at different times of day). Some separate courses are animated by the same person; other courses need the involvement of several monitors…only 6 of the course supervisors are teachers at the school (seconded from national administrations or locally recruited).

Source: AdParentes


Source: web site




Number of course supervisors




Number of activities


Music in groups


Number of pupils enrolled


Music (private lessons)


Activities removed from the list




Activities added to the list










As usual, course enrolment, credit card payments and information updates about the activities are only possible via the web site, from mid-September. In line with the decision of the February 2011 AGM, for the 2011-12 exercise an increased priority will be given to paid-up members of the APEEE and a small supplement will be charged to persons who are not members.

The extracurricular activities take place in the class rooms, gym halls, swimming pool, or other areas of the school (primary, secondary, nursery, pedaogical village), between October and May (28 weeks). There are no courses during the holidays. This year, an additional onsite supervisor was recruited, present throughout the day: this initiative is considered to have contributed significantly to the good and above all safe operation of the activities.

For the 2010-11 exercise the APEEE has focused above all on administrative and practical aspects of the organisation of these activities, which has again increased the non negligible workload of the permanent secretariat and the volunteer members of the management committee who are involved in this area. Additional staff were recruited and the priority of other tasks was adjusted. Time and money was also invested in implementing informatics solutions. The APEEE cannot run the activities at a loss: the changes in the operating costs have therefore necessitated a slight increase in the contribution requested from parents of participating pupils.

Lessons were drawn from the 2009-2010 exercise and used to design improvements during the 2010 summer holidays, for the launch of the 2010-11 operation. These included:

·          A significant expansion to the number and variety of activities offered (notably the addition of private instrument lessons, musical groups, Chinese and Luxembourgish language courses, and additional sports).

·          For enrolments, priority will be given to APEEE members.

·          The introduction of a waiting list for each activity, in case of retirements and to identify the need for additional courses of the same type.

·          Clear guidelines drafted for parents of participating children and course supervisors.

·          Clarification of the treatment and financing of the School Musical, the Merite Jeuness/Duke of Edinburgh Award Scheme, and the re-launch of the secondary school orchestra.

·          The review and renewal of many sports materials.

·          Negotiating the right for parents to use the primary school canteen between 13h15 and 16h30 as a waiting area whilst children take part in the activities. For security and pedagogical reasons the guidelines now clearly state that parents may not wait in the same rooms where the courses are taking place.

·          A feasibility study into the possibility to offer a supervised transfer service between the CPE and the school…which unfortunately showed that the cost would be unrealistically high.

·          Examining eligibility for financial assistance under the national "chèques d’accueil" scheme…which finally was not pursued due to the high workload involved for the secretariat in registering and operating the scheme (the APEEE is not easy to classify in the national system!).

Specific comments

- Equipment purchases during the year. Various purchases have been made by the APEEE. In Lux I this has included replacing sports equipment for primary and maternelle gyms and purchasing a piano. In Lux II this has mainly concerned musical instruments (piano, marimba, drum set and brass instruments). On the downside, during 2010-11 there have sometimes been tensions regarding the use and return of materials by other users of the school sports facilities.

- Mérite Jeunesse (= Duke of Edinburgh Award). Groups are now run at Bronze, Silver and Gold levels, and the cooperation with the national coordinators is already good. HRH Prince Guillaume was invited to the school in January 2011 to review and promote the scheme. A particular effort was made to promote the advantages of involvement to teachers from other language sections than those already engaged, who may not be as familiar with this international programme.

- School Musical. This is an enormous project, of immense value to the school, both in terms of the profile and quality of the performances, but also in terms of the advantages provided to pupils from all language sections to shine and participate in a collective dramatic activity. The Spring 2011 series of this year's show (PIRATES) were again a tremendous success and a credit both the pupils and the coordination team.

- Summer sports camp. This initiative, offering a range of sports activities throughout the day during the last two weeks of term (immediately after the end of formal classes for pupils in the secondary cycle), was a roaring success and will definitely be repeated. A big thank you to the teachers, the pupils and the coordinators of this pilot exercise! For 2011-12 it will already feature in the list at the start of the year, to ensure parents are better informed about the possibility to enrol.

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